AstonCare Healthcare Software Features

No Record Limits

Unlimited installations, unlimited records, unlimited user accounts - We charge on a per concurrent connection basis (how many people can access the server at the same time)

Client internet portal

This allows client's family and friends to log in to a secure Web portal to check on the activity of their loved one. Selected notes can be published to our Web portal via our daily diary/FrontDesk facilities.

Remote daily diary/observations

Staff can quickly and securely input notes and observations into daily diary via a smart phone/tablet. This cuts down administration time at the computer and ensures information is instantly at hand.


FrontDesk is an application within AstonCare which acts as a visitor book. Place a tablet or notebook on your front desk and allow visitors, clients and staff to log in and out electronically. FrontDesk will also post relevant activity to your client's daily diary.


Easily monitor enquiries from the prospective service users, family members or social workers.

Key features: Enquirer Details, Prospective Service User Details, Care and Booking Details, Follow-ups, Visits and an archiving facility.

Domiciliary Clients

AstonCare features a job scheduling / monitoring module specifically designed for Domiciliary care. Carers can view their day's visit schedule on any smart phone (mobile internet is required) and also sign in to jobs using GPS validation. There are no extra gadgets needed at the client's premises.

Additionally, the office can see exactly where their carers are in real time.

Service Users

Service users are considered to be the core of the AstonCare system. The application has been designed to make management of service users as simple, efficient and comprehensive as possible.

Key features are service user details, doctor and social worker details, requirements, contacts, visits, pocket money (including a control account),incidents, recording of valuables, area to attach files/documents to the service user record and discharge details.


Staff form an integral part of your business and managing staff efficiently is of equal importance.
Organise staff rotas easily and with minimal effort. With scope for multiple pay rates, shifts, and departments, AstonCare uses a template to paste your data which can then be fine tuned, manually. You can record sickness, lateness and holidays in a visual format for easy reference and pre-defined reports for payroll input and management of staff absence, lateness, holidays, in real time.

Key features include employee details, training records, visits, incidents, holidays, sickness, bank details, next of kin, area to attach files/documents and leaver Information.


This area is used for managing the details of the various companies that come into contact with the staff/service users of your establishment.
Key features include business details, company contacts and product information


Contacts will range from service user's friends and family to professionals such as doctors and social workers. AstonCare organises contacts in groups that you define.
Key features of Contacts include recording of home and business addresses, email and web site addresses, visits and an archiving facility.


The invoicing module makes invoicing much faster and considerably easier - never again will you have to manually calculate backdated rate change adjustments. Set up multiple funders and multiple invoicing periods with ease. Also, integrates with popular direct debit request software such as NatWest Payaway.

Care Planning

A comprehensive and easy to use suite of assessments which allow the collection and review of data relating to the service user's care planning, including: Profile - Waterlow - Risk Assessment - Initial Assessment - Care Needs Assessment - O'Neil Assessment (Person-centred assessment) - Therapeutic Assessment - Therapeutic Plan - Medical Administration - Functional Evaluation - Domiciliary Assessments and much more There is also the facility to store multiple photographs in each service user's care plan together with related notes even attach your own assessments/Care Plans and AstonCare will remind you to review them.

O'Neil Assessment (Person-centred assessment)

AstonCare Care needs assessment )


Pre-defined reports
Enquiry Record - Service User Record - Visits - Outstanding Reminders - Service User Pocket Money Account - Service user Birthday List - Service User Contacts - Service User Incidents - Service User's Valuables - Staff Record - Staff Incidents - Staff Holidays - Staff Sickness - Company Product List etc.

More Exciting Features

Search Facility

Find any record quickly by simply entering a name, address, post code or telephone number.

Mail Merge

Create targeted mailings or standard response letters in seconds using the Mail Merge Wizard. Further standard letters can also be created in addition to those supplied with AstonCare.

Room Management

Efficiently manage your rooms; AstonCare will provide you with visual information regarding - Current Occupancy and Room Availability - Future Bookings/Reservations Room Details (such as type, rate, decor, etc.) Maintenance schedule/fault logging


Use the reminder facility to set actions and 'to do' items. AstonCare will also generate automatic reminders for key events (for example: sending a brochure to an enquirer.)


Easily manage the many different types of visitor that your establishment receives using a centralised visit register.


AstonCare has been designed to be used within a multi-user environment. You can set up multiple users and assign different access rights to each user of the software.

Crib List

At the press of a button you can view a user-defined list of the services and facilities that you provide, which can be referred to when talking to enquirers. AstonCare is not sold on a module or per client basis.